Routes Europe is just five weeks away so to ensure you’re well prepared for the event we’ve put together this check list so you can make sure you don’t forget anything vital!
Pre-Scheduled Meetings
Scheduling for this year’s Routes Europe will close on Thursday 2nd April, just four weeks from now! If your delegate package includes a diary of pre-scheduled meetings and you haven’t made your requests yet make sure you get them in as soon as possible to avoid disappointment as diaries are filling up fast!
The online Meeting Requests System allows delegates with an entitlement of pre-arranged meetings to log-in and submit their requests online. To begin requesting meetings, delegates should follow the below steps:
- Registeror Log-In to your free personal networking profile
- Enter yourPRC (Personal Registration Code), which you should have received when you registered, into the box displayed on the homepage, ensuring you have selected Routes Europe on the slider
- Click ‘Submit PRC’ and you will be directed to your meeting request page.
Draft diaries will be available to view online through the Meeting Requests System from Wednesday 25th March which will allow all delegates to view the status of their meetings and assist in their preparations.
Click here for more information and to begin requesting your meetings for Routes Europe 2015.
Preparing for your Meetings
The system also provides delegates with the perfect platform to prepare for their meetings at Routes Europe as, during the requesting process, access to Routesonline company profiles is available helping delegates select the right companies to meet with by providing all the information Routesonline has to offer straight to the central meeting requests page.
Company profiles on Routesonline can provide you with a wealth of information about the company you’re meeting with. Make sure your own company profile is kept up to date and start connecting with other delegates on Routesonline in the weeks leading up to the event. Initiate new, or continue existing dialogue with prospective customers ahead those all important meetings, whether pre-arranged or not, which will take place in Aberdeen.
Connect now and start networking!
Routes Europe App
Available to download soon, the Routes Europe App will ensure that all essential information is available at the touch of a button. The App will once again provide easy access to the event floorplan, airline table locations, meeting diary access, delegate listings, speaker profiles, city guide and social media links along with private messaging functionality.
Also new for this year, is our Electronic Extra Meeting System. In addition to our paper based system, the new electronic system will be digital and accessible via the official Routes App. This system will give delegates real-time updates about meeting requests as well as improving the speed of acceptance for requests and adding them straight into your meeting diary.
Further details about the Routes App and how to download it will be sent to all registered delegates prior to the event.
Hotel & Flight Information
If you have not yet secured your flights and hotel reservation, you should do so as soon as possible to avoid disappointment. This year’s event will be held at the Aberdeen Exhibition & Conference Centre (AECC) which is only ten minutes away from the city centre and linked to one of our event hotels, the Holiday Inn.
There are many hotels to choose from in Aberdeen but, during Routes Europe, we recommend staying in one of our preferred hotels where Routes Europe delegates will benefit from preferential rates. All hotels are located within a 25 minute drive of the event venue and it is recommended you book early to avoid disappointment.
Click here for more information and to book your Routes Europe hotel accommodation.
We are also delighted to announce bmi regional as the event official carrier and Air France, KLM and Lufthansa Group as partner airlines for the event. Visit Routesonline.com for more information and to take advantage of the discounted flights on offer to all attending Routes Europe delegates.
If you have already booked your flight and hotel accommodation for Routes Europe please ensure the details are forwarded to Sarah Moon to help facilitate event transfers.
Visa Requirements
Make sure you have all the necessary documentation to travel to the UK. Visas must be obtained prior to arrival and all visitors to the UK require a visa with the exception of citizens of Australia, Canada, USA and other EU countries. Further information regarding which visas can be found here.
In addition to the visa application form, relevant fees and photos, embassies may also require a letter of invitation from the inviting company. Delegates requiring such a document from our host, Aberdeen City & Shire, should complete the electronic request form in full ensuring accuracy throughout.
Click here for further information on how to begin your visa application process and to request your invitation letter. Most embassies and consulates accept a scanned copy of the invitation letter and therefore our host will issue the letters to applicants via email as an attachment.
We’ll see you in Aberdeen, Scotland for Routes Europe 2015!
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